RFP for Virtual Livestream Production Vendor

Request for Proposals (RFP) 

Livestream Production Services 

Sunday Brunch with Higher Heights and Virtual Productions 

Issued by: Higher Heights for America 

RFP Issue Date: February, 3 2026 

Proposal Due Date: March 12, 2026 

1. Organizational Background 

Higher Heights for America is the political home for Black women. We are a national organization dedicated to building the political power, leadership, and influence of Black women in elected office and civic life. Through research, advocacy, and strategic communications, Higher Heights works to elevate Black women’s voices and ensure their leadership is visible, respected, and supported. 

A core part of our public engagement strategy is high-quality digital programming that reaches national audiences, mobilizes supporters, and uplifts Black women leaders. 

2. Program Overview 

Sunday Brunch with Higher Heights is our flagship weekly livestream show. The program features timely political analysis, conversations with elected officials and candidates, cultural commentary, and community engagement centered on Black women’s leadership and political power. 

In addition to Sunday Brunch, Higher Heights produces:  

- Candidate forums and conversations  
- Policy briefings and research releases  
- Special election night coverage  
- Virtual town halls and panel discussions  
- Donor briefings and internal convenings 

-Training sessions 

We are seeking an experienced livestream production partner to support Sunday Brunch and other live virtual productions on an ongoing basis. These additional productions are expected 1–2 times per quarter, with frequency increasing as the midterm elections approach. 

3. Scope of Work 

The selected vendor will provide end-to-end livestream production services, including but not limited to: 

Pre-Production 

• Technical planning and run-of-show coordination 

• Platform setup and testing (Zoom, StreamYard, Riverside, Restream, or similar) 

• Speaker and guest tech checks 

• Audio, lighting, and camera guidance for remote guests 

• Graphic integration planning (lower thirds, title cards, transitions) 

Live Production 

• Live switching and show direction 

• Audio mixing and monitoring 

• Management of on-screen graphics and branding elements 

• Integration of pre-recorded video assets 

• Monitoring livestream quality and audience experience 

• Real-time troubleshooting and technical support 

Post-Production 

• Delivery of full program recordings 

• Editing of clips for social media and digital distribution 

• Captioning and accessibility support 

• Archiving and file management 

4. Technical Requirements 

Vendors should demonstrate experience with: 
- Weekly livestream productions  
- Multi-speaker remote broadcasts  
- Integration with major social platforms (YouTube, Facebook, X, LinkedIn)  
- High-quality audio and video standards  
- Redundant systems and backup plans  
- Accessibility best practices (closed captioning, visual clarity) 

5. Vendor Qualifications 

Proposals should reflect:  
- Demonstrated experience producing livestreams for advocacy, nonprofit, or political organizations  
- Ability to manage live broadcasts with senior leaders, elected officials, and high-profile guests  

- Strong project management and communication skills  
- Commitment to professionalism, punctuality, and production excellence  
- Familiarity with culturally competent storytelling and Black-led organizations is strongly preferred 

6. Deliverables 

Expected deliverables may include:  
- Weekly livestream production for Sunday Brunch with Higher Heights  
- Edited video clips for digital and social use  
- Event recordings delivered within agreed timelines  
- Technical run-of-show documentation  
- Ongoing production support for additional virtual events as scheduled 

-Support interactive elements, including Q&A or polling as needed 

7. Measures of Success 

High Quality. Ability to deliver livestreams without technical issues, including stable video and audio, seamless streaming, smooth transitions, and proper platform integration. All audio and visual elements should meet consistently high standards.  

Timeliness. On-time and available throughout setup, rehearsal, and during production of livestream events.  

Responsiveness. Technical issues and rapid adjustments must be addressed promptly, with solutions provided as needed. 

Post-Event Deliverables. Provide timely delivery of post-event content, including full recordings, segments, and other post-event assets as needed.  

7. Proposal Submission Requirements 

Interested vendors should submit a proposal that includes: 

1. Company overview and relevant experience 

2. Description of proposed approach and production workflow 

3. Examples or links to past livestream productions 

4. Team structure and key personnel 

5. Technology platforms and tools used 

6. Pricing structure (weekly, per-event, and/or retainer options) 

7. Availability and capacity 

8. References (at least two) 

8. Budget and Contract Structure 

Higher Heights anticipates engaging a vendor through a retainer or per-production agreement. The engagement is not a full-time or part-time employment position, and respondents will be responsible for all taxes, insurance, and statutory obligations associated with independent contractor status.  

Proposals should clearly outline pricing models, including: 
- Weekly livestream production costs  
- Costs for additional virtual events  
- Post-production and editing fees  
- Any optional or add-on services 
 
 
9. Diversity, Equity, and Values Alignment 

Higher Heights is committed to equity, representation, and the leadership of Black women. We strongly encourage proposals from video professionals who share these values and who have experience telling stories rooted in community, dignity, and cultural competence. 

Proposals may include a brief statement describing:  
- Experience working with diverse or underrepresented communities  
- Approach to values-aligned and culturally responsive storytelling 

 
10. Election Year and Surge Period Support 

During election cycles and major political moments, Higher Heights may require expanded livestream production support beyond regularly scheduled programming. Surge-period work may include: 

• Candidate forums, endorsements, and announcement events 

• Rapid-response livestreams tied to breaking news or political developments 

• Election night coverage and real-time analysis programs 

• High-urgency virtual briefings or town halls 

Proposals should describe the vendor’s ability to scale production support, accommodate accelerated timelines, and maintain broadcast-quality standards during high-stakes, time-sensitive events. 

11. Timeline 

• RFP Issued: February 3, 2026  

• Questions Due: March 4, 2026  

• Proposals Due: March 13, 2026  

• Selection and Notification: April 2026 

12. Evaluation Criteria 

Proposals will be evaluated based on:  
- Relevant experience and technical capability  
- Quality of proposed approach  
- Alignment with Higher Heights’ mission and values  
- Cost effectiveness  
- Reliability and professionalism 

13. Submission Instructions 

Proposals should be submitted electronically in PDF format to the job portal. 
 
For any questions, please contact: 

Jennifer Tyre, Director of Digital Engagement, Higher Heights  

[email protected]  
 
Subject Line: Livestream Production RFP – Higher Heights 

Higher Heights for America reserves the right to accept or reject any proposal, to request additional information, and to negotiate final terms. 

We appreciate your interest in partnering with Higher Heights and look forward to reviewing your proposal.